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Woman in the office with laptopVictorian Legislation Requirements: IUI and IVF Treatment

In the state of Victoria, under the provisions of the Assisted Reproductive Treatment (ART) Act 2008, prior to a treatment procedure being undertaken a woman (and partner if applicable) must provide the treating clinic with:

  1. Child Protection Order Check(s) from the Department of Human Services (DHS)
  2. Criminal Record (Police) Check(s)
  3. Undergo counselling

The clinic must receive these prior to the commencement of treatment and before any medication can be dispensed to the patient.

 

Applying for the Required Checks

Child Protection Order Check(s)

For information regarding Child Protection Order checks, please contact our Patient Services team on:

A copy of the required “Child Protection Order Check Application Form” can be found here, along with the associated “Child Protection Order Checks Fact Sheet for Applicants

Please download the Child Protection Order Check Application Form and save it to your computer. The form needs to be filled in electronically and saved to your computer using your name as the document title, e.g. Sam Smith, before uploading and attaching to an email. Please send the completed form via email to:

Please ensure that you complete the declaration and consent section before sending the form to the clinic.  The clinic will forward these to the DHS on your behalf. Please note the DHS will not accept forms directly submitted to it by patients.

Please also note that both the patient and partner (if applicable) are required to complete a separate Child Protection Order Check Application Form.

Child Protection Order checks can take up to 15 working days to process so please submit your forms allowing plenty of time before you wish to start your treatment. Please note commencement of your treatment will be delayed if Child Protection Order checks are not back in time.

There is no fee associated with these checks.

Criminal (Police) Record Check(s)

Patients With a Victorian Address

Both you and your partner (if applicable) will need to each apply directly to the Victoria Police for a police check. To download an application form, go to the Victoria Police website.

Please note that the type of check and purpose of the check is very specific so please follow the steps below to ensure that the type of police check obtained is correct. A working with children or any other police check will NOT be accepted.

  • Click on “Our services”
  • Click on “Police Record Checks”
  • Scroll down then click open the application form for “Online application form for the National Police Certificate”. A PDF document will download.
  • At “Section A: Type of check required” – select National Name check as shown here
Police check form for Fertility Treatment - Victoria

 

  • In “Section E: Purpose of Check – Option 1” – select Contact with Children and underneath the Healthcare box please type IVF applicant as shown in the below example
Police check for Fertility Treatment - Victoria

100 points of identification are required which need to be witnessed by an authorised person. At least one of the documents provided must have the applicant’s current address, date of birth and signature on it.

Police checks can take up to 15 working days or longer to process so please allow plenty of time for submission and processing before you wish to commence treatment. Commencement of your treatment will be delayed if police checks have not been received by the clinic in time.

Once you have received your police checks, please bring them into the clinic to be sighted by our counsellor. We can only receive original police checks and photocopies will not be accepted.

The cost of the police checks is payable to the Victoria Police upon application and is per check completed. Please refer to the Victoria Police website for current fees. Your application form along with your Cheque or money order can be sent to: Victoria Police, GPO Box 919, MELBOURNE VIC 3001. 

Once the clinic has sighted your police check we will return the original certificate to you for your records.

 

International and Interstate Patients

Patients Without a Victorian Address

Overseas and interstate patients, who do not have a Victorian address,  are also required to comply with the ART Act; however, they will need to apply for a police check with the Australian Federal Police.

For detailed information on the specific requirements, please contact our Patient Services Administrators on:

If you reside overseas or live interstate and do not have a Victorian address, you will need to apply for a National Police Check through the Australian Federal Police website www.afp.gov.au

  • Go to the bottom of the website; select forms; select ‘National Police Checks’ and click on ‘National Police Check Form.’

A. Patients wishing to submit an online application

    1. Section 2.3 purpose type: “Commonwealth purpose/employment”
    2. Purpose of check: “Care, instruction or supervision of children”

 

B. Patients wishing to print and submit an offline application

  • Click “Offline application form”
  • Section 1 type of check: “Name Check Only”
  • Section 8 purpose: Code 28 “Care, instruction or supervision of children”

100 points of identification are required which need to be witnessed by an authorised person. At least one of the documents provided must have the applicant’s current address, date of birth and signature on it.

Australian Federal Police checks can take up to 15 working days or longer to process so please allow plenty of time for submission and processing before you wish to commence treatment. Commencement of your treatment will be delayed if police checks have not been received by the clinic in time. Please note that AFP will send all certificates to the applicants address that is nominated on the application form by post.

Once you have received your police checks, please bring them into the clinic to be sighted by our counsellor. We can only receive original police checks and photocopies will not be accepted.

The cost of the AFP police checks is payable per application.  Please refer to the AFP website for the current fees.  Your application form along with your Cheque or money order can be sent to: Australian Federal Police, Criminal Record Checks, Locked Bag 8550, Canberra City, ACT 2601.

Once the clinic has sighted your police check we will return the original certificate to you for your records

Counselling

Another requirement of the ART Act 2008 is that all patients undergoing ART in Victoria must undertake mandatory counselling before starting a cycle.

Both patient and partner (if applicable) will need to attend the counselling session. The duration of the appointment and number of sessions required will depend on your treatment plan.

Our counsellors are available for appointments during business hours or after hours/weekends at their private consulting rooms.

To organise an appointment, during business hours, please contact our Patient Services Administration team on:

Alternatively if you wish to organise an after-hours or weekend counselling appointment in our counsellors private consulting rooms please contact the counsellor directly to arrange an appointment:

  • Michelle Mann: Ph: 0414 998 195 | Email: michellemann.ivf@gmail.com
  • Monique Cohenka: Ph: 0433 338 773 | Email: mcohenka.simplybook.me

 

Patients Transferring to City Fertility From Another Victorian IVF Clinic

Patients transferring to City Fertility from another IVF clinic will need to provide us with the following documentation in regards to legislative requirements:

  • Police checks – Original police certificates obtained from previous treatment are acceptable as long as the police certificate has the correct reason for the check printed on it (Contact with Children and IVF applicant). We can only accept the original and will not accept photocopies.
  • Child Protection Order checks – You will need to reapply for Child Protection Order checks through City Fertility  as this is a legislative requirement. Please refer to the Child Protection Order Check section for instructions on how to complete and application form. Please be aware that Child Protection Check applications can take up to 15 working days to process.
  • Counselling – You will need to approach your previous clinic and ask for either counselling notes or a statement from the counsellor that you have attended the required counselling with a counsellor who provides services on behalf of a registered IVF provider.

 

Express your Concern

City Fertility encourages patients, partners and families to contact their local member of parliament to relay any concerns or misgivings regarding the ART legislative requirements for a Criminal (Police) Record Check and Child Protection Order Check requirements.

 

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